Document Accessibility

Most of the basic principles in creating accessible web content apply to creating accessible documents. This page contains self-help resources to assist you in creating accessible documents and converting these documents into appropriate formats. 

Note that is often easier to create a document with accessibility built-in rather than remediate an inaccessible document that has already been created. Remediating documents for accessibility can be a time-consuming task, so the ATI team is available to consult with you on creating, evaluating and remediating your documents for accessibility.

Word Documents

The following resources will help you create accessible Microsoft Word documents or modify existing documents. 

PDF Accessibility (Adobe Acrobat)

Making existing PDFs accessible can be one of the most challenging topics in document accessibility. However, if you are creating your own PDF and have access to the source document it is much easier.

Please note that all the resources below require the use of Adobe Acrobat Professional to evaluate, repair, and fix the accessibility of existing PDF files. SF State faculty and staff have access to this software license for no cost, so please visit the Adobe Licensing Guide for more information. 

If you plan to sign/lock a PDF created using the guidelines above, please digitally sign and lock the document only after you have ensured that the PDF is accessible. 

PDF forms 

If you plan to create a fillable PDF form, we highly recommend that you use Adobe LiveCycle Designer instead of Adobe Acrobat Professional to do this. LiveCycle Designer makes it easier to add accessibility information to form fields but it is not included in our campus license. As an alternative, you may contact the ATI team to help you create an accessible PDF form. 

 Excel documents

PowerPoint documents

Adobe InDesign