Exam Accommodations

person taking an exam There are a variety of accommodations that may be implemented specifically for exams to ensure students with disabilities are given an equal opportunity to demonstrate mastery on an assessment. Common exam accommodations may include extended time to complete timed exams, the option to use assistive software on an exam, and/or the ability to take an exam in a reduced distraction environment. Please meet with a disability specialist to determine if/what exam accommodations may be appropriate for you.

Once exam accommodations have been included in your Reasonable Accommodation Verification (RAV) Memo, it is important to speak with each instructor about how exams are given within that course and how any approved exam accommodations may be implemented. Instructors may choose to provide exam accommodations to you directly or to utilize the DPRC’s Exam Accommodation Center to administer the exam with approved accommodations. Speak with your instructor about what may work best for all parties.

Exam accommodations can be provided by instructors directly outside of the DPRC. If however, it is  determined that taking the exam in the DPRC’s Exam Room is the best way to implement your accommodations, please review the following practices to schedule with us to ensure necessary access to all accommodations for that exam. Please note that late requests may require rescheduling of the exam. In all cases, when exams are rescheduled, DPRC will need the instructor’s approval prior to confirming the rescheduled exam appointment.

The Student Conduct Code applies to all DPRC proctored exams. Academic dishonesty during an exam may result in immediately stopping the exam and notifying the instructor. Instructors can refer to the student to the Office of Student Conduct (OSC) in Student Affairs/Enrollment Management. Please note that the OSC does not influence grade decisions, but rather administers the Student Conduct Procedure, in accordance with Executive Order 1098.

Please contact the Testing Assistants, at (415) 405-3729 for cancellations, rescheduling of exams, or scheduling pop quizzes. For any other scheduling concerns or questions, contact Kasey Deems, Exam Accommodations Coordinator at (415) 338-6356.

  1. Before you schedule your exam
    1. Have a copy of your Reasonable Accommodation Verification (RAV) memo ready to show your instructor. If you need to get a copy, pick one up from the DPRC front desk (SSB 110). NOTE: Any changes to exam accommodations requires prior approval by a DPRC specialist and may take up to two (2) weeks to be applied to scheduled exams. Changes to your accommodations will not occur during an exam.
    2. Pick up a copy of the Exam Accommodation Request (EAR) Form from the DPRC office or download the EAR Form.
  2. Schedule your exam
    1. Share your Reasonable Accommodations Verification (RAV) memo with your instructors and complete the EAR Form with them,
      • Contact a DPRC specialist immediately if you have any questions or concerns about meeting with your instructors about your accommodations.
    2. List all the exams for a single course on one form, including the final exam.
    3. Return the signed and completed Exam Accommodation Request (EAR) Form to the Testing Assistants at the DPRC by the deadline listed on the EAR Form.
      • Students, NOT instructors, are responsible for submitting the EAR Form to the DPRC.
  3. During your exam
    1. The exam proctor will ask for your student ID and inspect all exam materials before beginning your exam
    2. Cell phones and other handheld devices must be turned off and left with the test proctor, unless the instructor has designated it as an approved resource on the exam.
    3. You will be allotted the time indicated on the EAR Form, taking your reasonable accommodations into account. The test proctor will stop the test at the designated end time. You may ask the test proctor to give you a 10 minute warning before the end of your exam.

NOTE: If you arrive late to your exam, your end time will remain as scheduled and you will not receive back the time lost. In extenuating circumstances you may your instructor for approval to reschedule the exam.

  1. Before the Student Schedules an Exam
    • Review the student’s Reasonable Accommodation Verification (RAV) memo.
  2. Scheduling Exams with the Student
    1. Meet with the student to complete the EAR form.
    2. The student, not the instructor, will return the form to the DPRC Testing Assistants (SSB 105) to schedule an exact time for their exam.
      • Instructors will receive a copy of the finalized EAR form, with DPRC scheduled times included.
    3. The DPRC will email you starting one (1) week in advance of the exam date to request a copy of the exam.
  3. NOTE: The DPRC may alter the start-time of a student’s exam in the event of extenuating circumstances, such as interfering with another course. The DPRC will make every effort to ensure the exam overlaps with the regular course meeting time. Flexible exam date and/or flexible start times for each exam as requested by the student are only authorized by you.

  4. During the Exam
    1. The DPRC may need to contact you if the student has any questions during their exam. Please be available by email or cell phone in the event that the student has questions.