Document Accessibility

Document Accessibility

Most of the basic principles in creating accessible web content apply to creating accessible documents. This page contains self-help resources to assist you in creating accessible documents and converting these documents into appropriate formats. 

Note that is often easier to create a document with accessibility built-in rather than remediate an inaccessible document that has already been created. Remediating documents for accessibility can be a time-consuming task, but the ATI team is available to consult with you on creating, evaluating, and remediating your documents for accessibility.

The following resources will help you create accessible Microsoft Word documents or modify existing documents. Note that Microsoft Word has a built-in accessibility checker that will help guide you through the process of fixing any accessibility issues in your document. 

Making existing PDFs accessible can be one of the most challenging topics in document accessibility. However, if you are creating your own PDF and have access to the source document it is much easier.

Please note that all the resources below require the use of Adobe Acrobat Professional to evaluate, repair, and fix the accessibility of existing PDF files. SF State faculty and staff have access to this software license for no cost, so please visit the Adobe Licensing Guide for more information. 

If you plan to create a fillable PDF form with signatures, we highly recommend that you use the campus solution DocuSign instead of a fillable PDF.  As an alternative, you may use Adobe Acrobat Professional with the resources below or contact the ATI team to help you create an accessible PDF form.